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Example solution

Find Out Where Your Team's Time Actually Goes — And Get It Back

A 3-day analysis of how every role spends time, what non-productive activities cost, and which tasks to automate or eliminate.

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Quick Answer

Team Productivity Analysis — A 3-day analysis of how every role spends time, what non-productive activities cost, and which tasks to automate or eliminate. This is one example of what we build and run inside the flat $8,000/month Ironback retainer. 7 deliverables below.

What You Get

Every deliverable included in this engagement.

  • Time allocation breakdown for every role: owner, office staff, dispatchers, technicians
  • Productive vs. non-productive activity analysis with dollar costs
  • Top 10 time-wasting activities ranked by annual cost
  • Automation opportunity matrix: which tasks are automatable and what's the ROI
  • Role optimization recommendations: where people are doing machine work
  • Capacity analysis: how many more jobs your current team could handle with automation
  • Implementation priority list: what to automate first for maximum time recovery

How It Works

1

Pre-analysis survey Week before

Team members complete a time-tracking survey covering a typical work week — 15 minutes per person

2

Observation & interviews 1 day

Shadow key roles through a full day — document actual workflows, interruptions, and time allocation

3

Data analysis 2 days

Cross-reference survey data with observations, calculate costs, and identify automation candidates

4

Delivery 1 session

60-minute presentation with full written report, time-recovery roadmap, and automation priority matrix

How to engage

Everything on this page is part of the Ironback retainer — a flat $8,000/month, 3-month minimum, then month-to-month. We prioritize what earns first.

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Available For

Fire Sprinkler CompaniesCompressed Air Service CompaniesStandby Generator Service CompaniesMobile Hydraulic Repair CompaniesCommercial Garage Door & Dock Repair CompaniesMobile Heavy Equipment Repair CompaniesCommercial Boiler Service CompaniesBiohazard & Crime Scene Cleanup CompaniesLuxury Hardscaping & Pool CompaniesCommercial Aquatics & Pool Service Companies

Frequently Asked Questions

Will my team feel like they're being monitored?

We frame this as finding ways to remove frustrating busywork — not evaluating individuals. Team members typically appreciate the process because they've been complaining about these time-wasters for years.

What's the difference between this and the Month 1 operational audit?

The Operations Assessment focuses on revenue leaks and operational inefficiency across your whole business. The Productivity Analysis zooms in specifically on how people spend their time and where automation can replace manual effort. They complement each other — many clients do both.

What's the ROI?

Finding 20 hours per week of automatable tasks at $25-$50/hr (loaded labor cost) represents $26K-$52K in annual savings — before accounting for the revenue those freed-up hours can generate.

Ready to get started? Let's talk.

Book a free 20-min call. No pitch, no pressure — just a conversation about your operation and whether this engagement is the right fit.

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