Tracks parts usage from job forms, auto-reorders at minimum thresholds, and flags techs running low before they reach the job site.
Quick Answer
Parts Inventory Automation tracks parts usage from job forms, auto-reorders at minimum thresholds, and flags techs running low before they reach the job site. Ironback deploys this in 2-3 weeks with a typical ROI of 4-8x within 90 days.
The Problem This Solves
Techs show up to jobs without the right parts. The warehouse has 6 of one fitting and none of the one they need. Nobody knows actual inventory levels because consumption is tracked on paper (or not at all). Rush orders cost 30-50% premiums. Second truck rolls waste 2-3 hours per occurrence.
How It Works — Step by Step
Action: Inventory levels automatically decremented — per-truck and per-warehouse
→ Real-time inventory accuracy without manual counts
Action: Purchase order auto-generated and sent to preferred supplier — or flagged for manager approval above dollar threshold
→ Parts reordered before anyone runs out — no more emergency supply runs
Action: System checks assigned tech's truck inventory against job requirements — alerts if parts are missing
→ Parts shortages caught the day before, not at the job site
Action: Usage reports: parts consumption by tech, by job type, slow-moving inventory, cost trends
→ Data-driven inventory optimization — stop stocking what you don't use
Questions About This Automation
Each truck is treated as a mini-warehouse with its own inventory. Parts move from warehouse to truck (restocking) and from truck to job (consumption). Both are tracked automatically.
Purchase orders are generated for your preferred suppliers with your negotiated pricing. Email, EDI, or API integration depending on supplier capabilities.
Eliminating rush orders (30-50% premium avoided), reducing second truck rolls ($150-$300 each), and cutting dead stock. Most companies save $20K-$60K annually on parts management alone.
Book a free 30-minute call. We'll confirm this automation fits your setup and walk through exactly what deployment looks like for your business.