Vessel management platform for superyachts and commercial marine — ISM Code compliance and planned maintenance systems
About Seahub
Seahub is a vessel management platform built around ISM Code compliance and planned maintenance. Based in Norway, it serves superyachts and commercial marine vessels where SMS (Safety Management System) documentation is a regulatory requirement, not an optional record-keeping choice. The platform tracks equipment service intervals, spare parts inventory, certification expiry dates, and the full audit trail that Port State Control inspections require. The planned maintenance system is the operational core. Equipment entries carry manufacturer-specified service intervals, and Seahub tracks hours and calendar time against those intervals to flag what is due. Spare parts are linked to equipment records, so a chief engineer can see parts on hand versus parts needed for upcoming maintenance in a single view. For yacht management companies and captains, Seahub solves the documentation and scheduling problem aboard the vessel. What it does not cover is the service contractor side — the marine maintenance businesses that perform the work Seahub plans. A contractor running 15 yacht service contracts needs to schedule technicians, order parts, and document work completion against the vessel's SMS record. An IRONBACK specialist bridges that gap. Seahub's maintenance schedule data drives parts ordering, technician dispatch, and customer-facing service reports for contractors who need to operate at scale across multiple vessels. Read more on the [marine diesel and yacht repair](/industries/marine-diesel-repair) industry page.
Seahub provides planned maintenance systems and ISM Code/SMS compliance management for superyachts and commercial vessels. The platform tracks equipment service intervals, spare parts inventory, and certification status. Port State Control audit trails are the compliance backbone. Used by yacht management companies, captains, and marine service contractors.
How an IRONBACK Specialist Works With Seahub
Scheduling & Dispatch
Seahub's planned maintenance schedule is a pre-built work queue. The specialist reads upcoming service items across a contractor's managed fleet, batches work by vessel location and technician specialty, and builds dispatch schedules 4–6 weeks out rather than waiting for the vessel to request service. A contractor managing 20 vessels across three marinas can pre-position technicians rather than scrambling on arrival notifications.
Inventory & Parts
Parts requirements are visible in Seahub before the work date. The specialist reads upcoming maintenance items, cross-references required spare parts against current inventory, and places orders for the delta — typically 2–3 weeks in advance of scheduled service. For superyacht work where OEM parts may have 4–8 week lead times from European suppliers, that advance ordering prevents the most expensive delay: a vessel on charter with work stopped waiting for parts.
Documentation & Compliance
Post-service documentation enters the vessel's SMS record in Seahub. Work completion records, parts used, technician certification numbers, and the next service interval — all documented within 24 hours of job completion. At $40/hour burdened for a service coordinator spending 45 minutes per vessel on documentation entry, a 15-vessel contract portfolio costs $450/month in documentation labor alone. Automating the post-service write-up cuts that by half.
Follow-Up & Retention
Seahub's certification expiry tracking feeds customer renewal outreach. An IRONBACK specialist runs quarterly sweeps of upcoming certificate expirations — SOLAS equipment, life raft hydrostatic releases, fire system inspections — and sends vessel owners or managers a service proposal before the expiry window creates urgency. Customers who receive proactive certification reminders book 40% more frequently than those waiting for a contractor to call after the fact.
Reporting & Intelligence
Monthly reports to vessel owners summarize maintenance completed, certification status, upcoming service requirements, and parts inventory on hand. Yacht owners and management companies expect this level of documentation from service contractors. The specialist produces it from Seahub data without requiring a coordinator to manually compile reports from multiple sources.
What Seahub Does Not Solve
Seahub is good at what it does. Here is what it does not do — and what that costs you.
Seahub knows what maintenance is due. Nothing automatically converts that into a work order, a parts order, or a scheduled technician visit. A service coordinator has to read the maintenance schedule, figure out parts, check technician availability, and contact the vessel — manually, every time.
The specialist reads Seahub's maintenance schedule continuously and triggers the downstream workflow — parts check, technician scheduling, and vessel coordination — without waiting for a coordinator to initiate it. A 15-vessel portfolio with an average of 3 service events per vessel per month represents 45 manual coordination sequences. Automating them recovers 22–30 coordinator hours per month at $35/hour burdened: $9,240–$12,600/year.
Parts ordering happens reactively. A technician arrives for a scheduled service and the part is not in stock because nobody ordered it. The vessel waits. Charter schedules get compressed. Owners get upset.
Advance parts ordering runs 3 weeks before each scheduled maintenance event. The specialist checks Seahub's parts requirements against current inventory and places orders for what is missing. For a 20-vessel fleet averaging 2 reactive parts delays per month at $1,200 in delay costs (technician standby time plus expedited shipping), eliminating those delays saves $28,800/year.
ISM compliance documentation is behind. Service was completed two weeks ago and the SMS record still does not reflect it. A Port State Control inspection on short notice means a scramble to backfill records.
Documentation enters the SMS record within 24 hours of job completion. The specialist handles the Seahub data entry from technician field notes and parts records — no coordinator required. Contractors who maintain current SMS records face fewer Port State Control deficiencies and charge premium rates to vessels that need a contractor they can trust to keep documentation current.
Certification renewals sneak up on vessels. A life raft service or EPIRB battery replacement becomes an emergency booking because nobody tracked the expiry date until it was 30 days out.
Seahub's certification data feeds a 90-day advance outreach calendar. Vessel owners receive renewal proposals with service pricing before the expiry window creates urgency. Contractors who own the renewal calendar own the relationship — it is harder to shop alternatives when someone else is already tracking your compliance calendar.
Real-World Example
A 10-person marine maintenance contractor managing service agreements on 18 superyachts ranging from 35–65 meters. Uses Seahub for maintenance scheduling on 12 of the 18 vessels. One service coordinator handles all vessel communication, parts ordering, and technician scheduling. Three technicians, two contractors.
Coordinator spends 18 hours/week on scheduling, parts ordering, and documentation at $35/hour burdened — $32,760/year. Reactive parts delays average 3/month at $900 cost each: $32,400/year. Documentation is 1–2 weeks behind on average across the fleet. Two Port State Control deficiencies in the prior 12 months, both related to SMS record gaps. Certification expiry outreach: ad hoc, inconsistent.
Specialist reads Seahub maintenance schedules and runs parts ordering, dispatch preparation, and documentation workflows. Coordinator shifts from execution to relationship management and complex technical coordination.
Frequently Asked Questions
No. Seahub is the vessel's compliance and maintenance record — that stays on the vessel and with the management company. The specialist operates at the service contractor level, reading Seahub data to drive parts ordering, scheduling, and documentation without requiring a coordinator to manually work through the maintenance queue.
Yes. Marine contractors who complete work on Seahub-managed vessels still need to document completed work into the SMS record and order parts against the maintenance schedule. The specialist handles both, regardless of whether you hold the SMS management contract or just perform the physical work.
Seahub provides export and API capabilities. The [$7,500 AI Operations Assessment](/audit) maps the integration approach in week one. In most cases, a read-only integration with scheduled exports covers the maintenance schedule and parts data the specialist needs.
Multi-marina scheduling is where this pays off most clearly. The specialist batches upcoming maintenance by location and technician routing, reducing the dead-transit time that makes single-vessel dispatch expensive. A technician making two visits to one marina in a week instead of four separate single-vessel trips cuts drive time by roughly 40%.
The [$7,500 AI Operations Assessment](/audit) audits your current coordination time per vessel, parts delay frequency, and documentation backlog in weeks one and two. Seahub integration and parts ordering workflows go live in week three. Full maintenance scheduling and documentation automation follows in week four. Also see related integrations: [RO App](/integrations/ro-app) and [Yacht Logic Pro](/integrations/yacht-logic-pro).
The $7,500 AI Operations Assessment measures exactly that — then builds the automation that converts Seahub's maintenance data into parts orders, scheduled technicians, and documented work without manual coordination. Two weeks. $50,000 value guarantee.
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