Converts paper records, photos, and field notes into structured digital data — compliance documentation, insurance claims, and service histories assembled automatically.
The Problem This Solves
Critical business documents live on paper: compliance inspection forms, insurance claim photos, handwritten service logs, waste manifests. Office staff spend 10-15 hours per week transcribing, scanning, and filing. Documents are lost, illegible, or delivered to clients weeks late.
How It Works — Step by Step
Action: AI ingests image, extracts text, identifies document type
→ Handwritten forms become structured digital data
Action: AI classifies and routes: compliance form → compliance system, invoice data → QuickBooks, insurance photos → claim package
→ Documents flow to correct systems without manual sorting
Action: Auto-formatted to regulatory template (NFPA, JCAHO, FDA, FAA)
→ Audit-ready documentation generated same-day
Action: Years of paper records digitized, structured, and searchable
→ Complete digital service history accessible from anywhere
Questions About This Automation
Designed for field conditions. Night-shift compliance forms, carbon-copy work orders, grease-stained parts receipts — the AI handles the worst of it. Accuracy rates are 92-97% depending on legibility.
All processing is encrypted and compliant with relevant data protection standards. Documents are processed and stored in your systems, not ours.
Field photos categorized by location and damage type, compiled into a claim-ready package with timestamps and GPS data. Properly documented claims get approved 40% faster.
Yes. Batch processing converts historical records into searchable digital files. Service histories, compliance records, and equipment documentation — all accessible from any device.
10-15 hours/week of office staff time recovered, faster insurance claim approvals (40% improvement), and elimination of compliance violations from lost documentation. Most companies save $30K-$60K/year.
Book a free 30-minute call. We'll confirm this automation fits your setup and walk through exactly what deployment looks like for your business.